Executive Assistant-Medicine

Physician Affiliate Group of New York (PAGNY) is adding an Executive Assistant to the Medicine department at NYC Health + Hospitals/Metropolitan. The hospital is part of NYC Health + Hospitals. Metropolitan Hospital accommodates over 313,000 outpatient visits, nearly 70,000 emergency room visits and more than 13,000 inpatient admissions annually. The hospital maintains a strong academic affiliation with New York Medical College to maintain its high healthcare delivery standards. 

The mission of NYC Health + Hospitals is to extend equally to all New Yorkers, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff.  

NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay. 

Under the direction of the Chair of Medicine and other department leadership, the Executive Assistant will perform administrative duties in the Department of Medicine. The incumbent is directly involved with a variety of administrative tasks and processes and assists in the overall coordination of administrative activities for the Department in support of its clinical, educational and other missions.

• Directly supervise administrative staff in the Department of Medicine, including managing schedules, time off requests, approving timecards, evaluation of staff and others.
• Supervise administrative support functions for the Department of Medicine.
• Provide administrative support to the Chair of Medicine, including calendar management and special projects as assigned.
• Coordinate paperwork for new hires and existing staff in the department, including facilitating scheduling of EPIC Training, Department Orientation and other compliance items.
• Assist with facilitation and maintenance of credentialing documents for provider staff including licenses, DEA and other certifications, and delineation of privileges.
• Process invoices and reimbursement requests for the department.
• Provide administrative support to ensure optimal functioning of the Department of Medicine Internal Medicine Residency Program, Fellowship Programs and student education programs. This may involve serving as the primary administrative contact (coordinator) for one or more programs. 
• Manage meeting minutes, processing and filing of departmental reports and management of departmental files.
• Other duties as assigned by the Chair of Medicine and other department leadership as needed.

• High school graduate or equivalent.
• Computer literate including Microsoft Office (Word, Excel, Access, PowerPoint) and use of web-based resources.
• Knowledge of the Privacy and Security rules outlined in the HIPAA guidelines.
• Ability to work in-person in a hospital facility – 100% in-person assignment.
• Previous experience working in a hospital a plus.
• Adherence to all hospital, PAGNY and departmental guidelines, policies and procedures.
• Previous supervisory experience preferred, but not required.

Exceptional Benefits Include: 

• Competitive compensation package 
• 10% 401K company contribution after one year of service, with 3% company contribution starting day one 
• Choice of a three tiered, very low cost medical plans starting day one 
• Excellent dental insurance including orthodontics coverage starting day one 
• Generous paid time off program 
• Annual Salary = $65,000.00

The Physician Affiliate Group of New York (PAGNY), a tax-exempt organization affiliated with NYC Health + Hospitals, is one of the largest physician groups in New York State and directly employs nearly 4,000 physicians and allied health professionals who serve seven of New York City’s public hospitals, numerous public health community-based practices, and the city’s Correctional Health Service. 

Physician Affiliate Group of New York, P.C. (“PAGNY”) is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view PAGNY’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

The annual base salary listed complies with the New York City law on Salary Transparency in Job Advertisements. The annual base salary listed is for full-time employment and does not include bonuses/incentive compensation or benefits. Actual total compensation depends on many factors, including experience, specialties, historical productivity, and historical collections. Actual total compensation may differ.